Business Office Assistant
Supervisor: Business Manager
Regular Hours: 35-40 hours week
Schedule: Flexible schedule Monday-Friday (General schedule is 8am-5pm)
Wage: $ 16-20 hourly DOQ/DOE
Summary: Under supervision of the Business Manager; provides office, accounting, and HR support for the Boardman Park & Recreation District main office. This position will be required to work at least one night per month to attend monthly board meetings. Additional nights may be required if additional workshops or board meetings are scheduled outside of regular board meeting nights.
Essential Duties and Responsibilities:
- Performs daily mail and bank deposit run for the Recreation Center and Campground
- Maintains files in Business office
- Processes accounts payable and accounts receivable
- Reconciles daily transactions for campground and recreation center.
- Updates statistics and unearned revenue spreadsheets
- Create new hire packets as needed for HR and arranges interviews
- Takes minutes at monthly board meetings and helps with preparation of board packet.
- Maintains office supplies inventory
- In absence of business manager, process bimonthly payroll
- In winter months, will help with processing of extended stay patrons in the campground.
- Other duties as assigned.
To perform the job successfully, an individual should demonstrate the following competencies:
Oral Communication - Speaks clearly and persuasively in positive or negative situations; listens and gets clarification; Responds well to questions.
Written Communication - Writes clearly and informatively; Edits work for spelling and grammar; Presents numerical data effectively; Able to read and interpret written information.
Teamwork - Exhibits objectivity and openness to others' views; Gives and welcomes feedback; Contributes to building a positive team spirit; Supports everyone's efforts to succeed.
Ethics - Treats people with respect; Keeps commitments; Inspires the trust of others; Works with integrity and ethically; Upholds organizational values.
Organizational Support - Follows policies and procedures; Completes administrative tasks correctly and on time; Supports organization's goals and values.
Judgement - Displays willingness to make decisions; Exhibits sound and accurate judgment; Supports and explains reasoning for decisions; Includes appropriate people in decision-making process; Makes timely decisions.
Planning/Organizing - Prioritizes and plans own work activities and uses time efficiently.
Professionalism - Approaches others in a tactful manner; Reacts well under pressure; Treats others with respect and consideration regardless of their status or position; Accepts responsibility for own actions; Follows through on commitments.
Quality - Demonstrates accuracy and thoroughness; Looks for ways to improve and promote quality; Applies feedback to improve performance.
Quantity - Completes work in timely manner; Works quickly.
Attendance/Punctuality - Is consistently at work and on time; Ensures work responsibilities are covered when absent; Arrives at meetings and appointments on time.
Customer Service - Manages difficult or emotional customer situations; Responds promptly to customer needs; Responds to requests for service and assistance; Meets commitments.
Dependability - Follows instructions and keeps commitments; Completes tasks on time or notifies appropriate person with an alternate plan.
Minimum Required Qualifications
1 year accounting experience and High school diploma or general education degree (GED); and/or equivalent combination of education and experience.